How to implement a QR menu in a restaurant

QR menu in 24 hours: from zero to working system

Do you think the implementation of a digital menu is a project for weeks? Find out how to do it in one day.

Step 1: System selection (1 hour)

What to look for:

✅ Mobile-first design - not a PDF on a phone
✅ Real-time updates - disable an item with one click
✅ Dish photos - the system must support them
✅ Kitchen integration - orders go straight to KDS
✅ No commission - you pay subscription, not percentage

You don't need:

❌ Build your own app
❌ Developers or agencies
❌ Expensive equipment

Step 2: Content preparation (2-4 hours)

What you need to have:

1. List of items with prices - Excel/worksheet is enough
2. Photos of dishes - even with a smartphone, but take care of the light
3. Brief descriptions - 1-2 sentences, composition/allergens
4. Categories - starters, main courses, drinks, desserts

Protip: Start with the TOP 20

You don't have to enter everything right away. Start with bestsellers and expand.

Step 3: System Setup (2-3 hours)

In OrderNow:

1. Create an account - store name, address, logo
2. Add categories - 4-6 main sections
3. Enter products - name, price, description, photo
4. Set tables - how many of them you have, numbering
5. Set up upselling - which products fit what

Step 4: Generate QR codes (30 minutes)

The system automatically generates unique codes for each table.

What to do with the codes?

1. Print stickers - laminating recommended
2. Place QR stickers on tables - visible but discreet
3. Backup code at the bar - for guests without a smartphone

Format and size:

• Minimum 3x3 cm (easy to scan)
• White/black contrast
• Optional: Logo of the store in the center

Step 5: Team training (1 hour)

Waiters need to know:

1. How to help guests - "Please scan this code with your camera"
2. Where to check orders - OrderNow panel
3. How to turn off the product - when it is missing

The kitchen needs to know:

1. How KDS works - tap = done
2. What priorities mean - red = urgent
3. Where to call in case of an issue - OrderNow support

Step 6: Soft launch (1 evening)

We recommend the first day as a "test":

1. Start the system during normal hours
2. Watch the flow - are orders on the way?
3. Collect feedback - from guests and team
4. Refine details - maybe you need to adjust descriptions, prices, or layout

Step 7: Full implementation

After 1-2 days of testing:

✅ All tables have QR codes
✅ The team is trained
✅ The system operates stably

Congratulations - you have a working QR menu!

Frequently asked questions during implementation

"What if the guest doesn't have a smartphone?"

The waiter can place an order for them in the panel.

"Does it work without Wi-Fi?"

Yes, guests use their own internet (LTE/5G).

"How much does implementation cost?"

In OrderNow: PLN 0 per implementation. You only pay the subscription.

Leave a rollout brief and book a demo ->